Online access to academic resources - a focus on recent thinking for postgraduate theses in the UK

Peter Burnhill & Alason Roberts

Abstract :

This paper will describe the work of the University Theses Online Group (UTOG) on the issues surrounding online access to UK postgraduate theses. UTOG began as an informal group from UK university libraries which, with the British Library, were becoming aware of the opportunities and challenges in this area. As part of its investigations, UTOG obtained funding from the UK higher education funding councils (JISC) and from the British Library's research committee to carry out a survey enquiring into current use, production and management of UK doctoral theses, contacting students, staff and librarians. The results of that survey (http://libcd2.lib.ed.ac.uk/Theses/) have prompted discussions at seminars and other meetings, papers and institutional deliberations across the UK academic and research community. The results are also informing the strategy adopted to provide adequate online finding aids and to provide the infrastructure within institutions to provide controlled online access to the theses documents.

We report on the issues raised as matters to do with Information (I), with Technology (T) and with IT. In the UK the doctoral thesis is a distinct information work in its own right, a product of supervised research; it is not a bound collection of previously published articles. Typically, students undertake three years full time study for a doctorate, although they may take much longer to submit a completed thesis for examination, despite pressures from funding bodies for speedier completion rate. Once examined, possibly revised and accepted as the basis for the award of a doctorate, the thesis is lodged with the university library, where there is a risk of obscurity as grey literature, despite the inclusion of bibliographic information in library catalogues and the British Library British Thesis Service.

We regard the thesis as an underused information resource. This is largely because of the lack of immediate access, and perhaps because of restrictions associated with the consultation of theses. With easy online access to journal articles the contrast in ease of use is the more evident.

Many aspects of technological developments such as increased use of the distributed client-server architecture, the use of the Web and protocols such as z39.50, are beginning to feed into the debate about how best to provide access to electronically published information emanating from universities. Initiatives in the UK, especially those funded through the electronic libraries programme (eLib) funded by JISC, have been addressing the application of these developments. However, electronic access to theses has special requirements, not least the need for cultural shifts in academic institutions and among the academic and research community at large.

Peter Burnhill
Director
Edinburgh University Library
EDINA and Data Library
George Square
Edinburgh EH8 9LJ
Scotland

P.Burnhill@ed.ac.uk
  Alason Roberts
Sub Librarian, Bibliographic Services
Edinburgh University Library
Edinburgh EH8 9LJ
Scotland

a.roberts@ed.ac.uk


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